FAQs What is a Content Management System or CMS?

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What is a Content Management System or CMS? | Print |  E-mail

A Web Content Management System, is a web application software for creating and managing 'HTML' content or  web pages. It allows content to be stored and handled separately from the web page itself. Or in other word pages are displayed "dynamically".

It is used to manage and control a large, dynamic collection of web material (HTML documents and their associated images). A CMS facilitates content creation, content control, editing, and many essential web maintenance functions.

Content is stored in a database. The CMS handles all the storing, retreiving of the pages, making it easy for the users (web designers/developpers or end users) to construct pages without the need to know or be an expert in all the layers of software.  (like html: page coding, database creation or querying....)

Following is quoted from wikipedia:  (wiki definition of Web Content Management System) 

Web content management systems capabilities

A web content management system is a software system used to manage and control a large, dynamic collection of web material (HTML documents and their associated images). A CMS facilitates document control, auditing, editing, and timeline management. A Web CMS provides the following key features:

Automated templates
Create standard output templates (usually HTML and XML) that can be automatically applied to new and existing content, creating one central place to change that look across a group of content on a site.
Easily editable content
Once your content is separate from the visual presentation of your site, it usually becomes much easier and quicker to edit and manipulate. Most CMS software include WYSIWYG editing tools allowing non-technical individuals to create and edit content.
Scalable feature sets
Most CMS have plug-ins or modules that can be easily installed to extend an existing site's functionality.
Web standards upgrades
Active CMS solutions usually receive regular updates that include new feature sets and keep the system up to current web standards.
Workflow management
Workflow is the process of creating cycles of sequential and parallel tasks that must be accomplished in the CMS. For example, a content creator submits a story but it's not published on the website until the copy editor cleans it up, and the editor-in-chief approves it.
Document management
CMS solutions may provide a means of managing the life cycle of a document from initial creation time, through revisions, publication, archive, and document destruction.